How to add email signature in outlook ? It is pretty straight forward and steps are similar on Windows and MAC versions. In this article, we will also cover the steps for android and ios versions. Outlook signature doesn’t have any character limitations compared to hub spot or gmail signature block. Lets jump in

Set up signature on Outlook for Windows or MAC

1. Navigate to Signature settings

Click on New Email and chose the Signature menu in the tools bar


Alternative, use the below path

File–> Options

Once the pop opens, follow below path

Mail–> Signatures

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2. Add new signature block

On Signature and Stationery pop up window, Click on NEW and fill the prompt for signature Name

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Populate the empty box in-front of you with your new signature block and Click OK /SAVE button to finish .

3. Make default signature

Instead of selecting signature every time, you can chose one signature default for new and replies separately. This will add signature automatically when you compose or reply to an email.

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To the Top right of signature and stationery tab, you can see the option to choose default signature. Choose the email account (if you got multiple accounts configured) and select from the signature for New Email and Replies. Click OK to save the settings

Add email signature in outlook for android and ios

Open Settings

Scroll down to Email –> Signature

COPY/ Paste or type in the signature field and Click Save

You have got the option to choose different signature , if you got multiple accounts.


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