How to share a Google calendar | Email users, especially those who are using Microsoft outlook application seems to struggle sharing their gmail calendar. This is same with G suite users where their email and calendar are in Google servers. Even though there is a share calendar option in outlook, the sharing in this scenario should be managed from Google calendar interface. Anyone can do this in 5 simple steps

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steps to share calendar on gmail

1.On your Browser, open https://calendar.google.com. (Login with Your google email credentials if prompted for sign in)

2. On the left, find the “My calendars” section. You might need to click it to expand it

3. Click on 3 Dots highlighted for settings MENU

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4. Under “Share with specific people,” Add the email address of the person you wish to share you calender with or if you are removing access , remove the ones you do not wish to share anymore.

5. Its auto-saved and you are done. The user with whom you have shared the calendar will receive an invite via email . He/She has to accept the invite to start working on the shared calendar.

The new calendar sync process may take a few minutes to appear in Outlook. Restarting the outlook will help trigger and speed up the process.

Are you still on Old interface ?

If you are still on old interface, follow the below steps

  1. On your Browser, open https://calendar.google.com. (Login with Your google email credentials if prompted for sign in)
  2. On the left, find the “My calendars” section. You might need to click it to expand it.
  3. To the right of the calendar you want to share, click the Down arrow .
  4. Click Share this Calendar.
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5. Under “Share with specific people” Add the email address of the person you wish to share you calendar with. Otherwise if you are trying to disable sharing remove the ones you do not wish to share anymore. Click Save and you are done..

The user with whom you have shared the calendar will receive an invite via email . He/She has to accept the invite to start working on the shared calendar. The whole sync process may take a few minutes for calendar to appear in Outlook. Restarting the outlook will help trigger and speed up the process.

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